Form W-4 Pages

How to Fill Out or Complete a W-4

W-4 Form

Almost always, a tax return refund is the result of too much tax withholding. You would like to receive a $1.00 refund in a perfect world. Why is that? There are no late filing or late payment penalties and you have 3 years to file your return before your $1.00 refund expires.

The W-4 Form does not make it easy to see how your tax return will look like e.g. can you expect a tax refund or will you owe taxes. We suggest you use the paycheck/w-4 calculator below and create your W-4(s) based on your paycheck.

Pick one of these 2 options to create your Form W4.

  • Form W-4 Creator:  The online W-4 Form Creator guides you through to just fill out a Form W-4 without additional calculations. Just follow the step by step instructions and a W-4 PDF will be created. For a W-4 based on your paycheck use the tool below.
  • Paycheck/W-4 Calculator:  The PAYucator will create your W-4(s) on your current or future paychecks and you will see the actual withholding amount per pay period. Monitor your actual paychecks and make adjustments based on your tax goal. For most accurate results enter your W-4 withholding amount and total income for the year into the current 2024 calendar year tax calculator and see the actual or estimated tax return results.

Below are links that explain the W-4 in more detail.

What is a Form W-4 - Video?

How to complete a W-4?

Types of W4 Forms

W4 Tax Withholding Calculator

W-4 withholding examples

Is a Large Tax Refund a Self Imposed Penalty?

Create, Complete your Form W-4

What is needed to Complete a Form W-4?

To the right is an image of page 1 of a typical W-4. You can click on the image to enlarge the view.
Below are explanations and instructions for each of the five sections of a W4. Under each step is a description of the section. Below that, there are links that will help you create your next W-4 right here on eFile.com and some tools to calculate your tax withholding amount based on your paycheck[s] or an estimated annual tax return.

W-4 Form Fields and Descriptions

Form W-4: Step 1 Image

W-4 Step 1

Name, Address, SSN
Step 1
Your current address does not have to match your tax return address
Tax Return Filing Status
Step 1
Single, Married, Surviving Spouse (previously qualified widow[er]) or Head of Household

Form W-4: Step 2 Image

W-4 Step 2

Number of Jobs
Step 2
If you only have one job, leave the checkbox under c blank. Mark the checkbox if you either hold more than one job at a time, or you are married and filing jointly with a spouse who also has a job. Logically, this means that together you have 2 jobs and this should be marked as such.  The correct amount of withholding depends on the income earned from all of these jobs. If there are 2 jobs in the household, enter Dependents and/or Deductions on the W-4 with the highest income. Do not enter the Dependents/Deductions on each of the two W-4 forms.

Form W-4: Step 3 Image

W-4 Step 3

Dependents
Step 3
If you do not have Dependents, you can leave this blank. Otherwise, enter the number of your qualifying dependents and other dependents (e.g. qualifying relatives) you could claim on your tax return. If there are 2 jobs in the household, enter the Dependents ONLY on the W-4 with the highest income. Leave the second W-4 blank in Step 3.
Tip: An increased number of dependents would decrease your IRS tax withholding for each pay period. A decreased number of dependents would increase your IRS tax withholding.

Form W-4: Step 4 Image

W-4 Step 4

(a) Other Income
Step 4
(Optional) Only add this if you have other income and you wish to have taxes withheld for this income. If you are already withholding taxes for this income leave this blank.
(b) Deductions
Step 4
(Optional) Enter expected tax deductions for the given tax year. Do not list the standard deduction here. Generally, you would enter an amount here that would exceed your standard deduction and you selected to itemize your deductions on your next tax return.
Tip: An increased deduction amount would decrease your IRS tax withholding for each pay period. A decreased deduction amount would increase your IRS tax withholding.
(c) Extra Withholding
Step 4
(Optional) Add a dollar amount of extra income taxes you want to have withheld through your paycheck.

Form W-4: Step 5 Image

W-4 Step 4

Signature, Date
Step 5
Sign the Form and enter the date, which would be either the day you're signing the document or the effective date of the Form W-4

Ways to Calculate and Create a W-4

The section above shows the data that needs to go on to a W-4. This section will show some different approaches when it comes to creating a W-4.

Tool, Calculator Name
Description
W-4 Creator
Create, sign, and distribute your Form W-4 without any prior tax estimate calculations. Use this tool if you already know what to enter on the Form W4.
Start the W-4 Creator
Paycheck Calculator
Determine your Tax Withholding Amount based on your paycheck-based income, the number of dependents, and the deductions you entered. Based on the result, create your W-4 and manage your tax withholding for the remainder of the year.
Start the Paycheck Calculator
Income Tax Rate
This calculator, or RATEucator, will estimate your annual Federal Income Taxes based on your total annual income. Based on the result, create your W-4 and manage your tax withholding for the remainder of the year.
Start the RATEucator
Tax Calculator
This calculator, or TAXstimator, will estimate your tax return for this year which will be due next year. Based on the result, create your W-4 and manage your tax withholding for the remainder of the year.
Start the TAXstimator
State Income Taxes
This calculator, or STATEucator, will estimate your annual State Income Taxes based on your total annual income. Based on the result, create your W-4 and manage your tax withholding for the remainder of the year.
Start the STATEucator
Taxpert®
Discuss your W-4 questions and goals with a Taxpert for free and we will guide you through the process.

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